Frequently Asked Questions

All our event spaces have minimum spends which are priced according to the date, time and number of guests. A minimum spend is the minimum amount to be met on food and beverage to reserve the space. The per head cost is determined by what you choose to offer your guests.

• Venue hire
• Event coordinator
• Event manager
• Standard in-house AV/PA system
• Fairy lights
• Dance floor lights
• White linen and charcoal coloured table skirts
• Tealight candles
• Venue cleaning pre and post event
• All service staff
• Menu tasting for 2 guests
• Menu printing
• Tableware
• Existing furniture (all hired furniture is at an extra cost)
• Security/door attendant(s) for up to 250 guests

• Additional table decorations
• Flowers
• Entertainment
• Bonbonnieres
• Guest board
• Place cards
• Wedding cake
• Security for more than 250 guests

No, the minimum spend is to be reached with food and beverage spend alone. All AV/PA, entertainment and ceremony fees are not included in the minimum spend.

All you need to do is notify us in writing. We will then issue you with a contract to complete and a deposit invoice for 20% of your minimum spend; this amount can be paid by cash, credit card, EFT or direct deposit. You have a maximum of 7 days to make this payment and submit the completed confirmation form.

All clients must include the Encore Experience in their event. This includes the in-house Audio/PA system, security, tableware, furniture, administration and event management.

Encore St Kilda will cater for the following standard cultural or dietary related requirements at no extra charge, as we have devised existing dietary menu items to cater to these requirements.
Pregnant, Vegetarian, Vegan, Pescatarian, Gluten free, Coeliac, Dairy free, Nut free, Shellfish free, Fructose free, Halal, Muslim and Kosher friendly.
All other dietaries that are not accommodated for in our dietary menu items will require a customer designed dish(s), and there will be a flat rate surcharge of $50 per menu (based on the package selected – up to 4 courses, canapes, entrée, main and dessert). Examples of such dietaries include but are not limited to;
Individual or multiple allergies and intolerances, post operative or medical diets, Carnivore, Keto, Paleo, Atkins, Alkaline and Whole 30.

We understand that making a decision on your preferred venue can take a little time and you may often want to consult with family and friends. With this in mind we offer our potential clients a tentative booking for 7 days once they have been to view the venue. This essentially places your name on the date but is not a booking. Once the 7 days has expired your name is removed from the date. Encore St Kilda Beach reserves the right to take a confirmed booking over any tentative booking. We will try our best to contact you to offer you the date but unfortunately until a booking is confirmed and deposit paid the booking is not confirmed.

Yes, in accordance with the Discrimination Act 1992, we offer accessible rest rooms, lifts, accessible parking and wide doors.

Absolutely, we are more than happy to accommodate non-alcoholic events. For further information, please speak with one of our event coordinators.

Encore St Kilda will provide security for up to 250 guests. If your numbers exceed this, additional security costs will be required.

No, once the minimum spend has been confirmed in writing it will not vary.

Encore St Kilda Beach requires that you inform us of your final number of guests for catering purposes, including any special dietary requirements no later than 10 working days prior to the event date.

Lunch: 12 – 4pm
Evening: 6pm – 12pm / 6:30pm – 12:30pm
Events at Encore St Kilda Beach may run for no longer than 6 hours, excluding ceremony.

Please expect an email from your coordinator within a week of making your booking, after this point we usually follow the following timeline in terms of planning your event.
3 Month Meeting: Your first official planning meeting will be around 3 months before your event date, this is when we will go through the main bulk of information regarding your menu, your ideas for the night, schedule, and all supplier information.
Tasting: Complimentary tastings are usually for wedding bookings only and take place approximately 6-8 weeks prior to your event date. They take place on the first Tuesday night of every month at 6pm and are for 2 guests only.
Final Meeting: This takes place roughly 1 month prior to your event date, we will go through the final details of your event.

You will have to access to the venue 2 hours prior to the commencement of your event and 1 hour after. An additional charge may apply if earlier or later access is required. Encore must be notified at least 72 hours prior to the event regarding arrival and load out times of equipment etc.

You can collect any items from your event, such as your welcome sign, menus, wishing well, etc., the day after your event. Any items of value, such as your wishing well contents, marriage certificate etc. must be taken with you at the conclusion of your event. Encore does not accept responsibility for any items left on the premises. All floral arrangements must be removed from the venue at the conclusion of your event. If this is not possible, you are welcome collect the following day with a fee incurred. For further information, please contact your coordinator.

Got another question you’d like answered? Please feel free to contact us.